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Quick Reference

Applicants

An Applicant is a prospective Hire who has completed the full DOT compliant application with the hope of being hired. Applicants are accessed by clicking on the "View Leads/Applicants/Hires" tab from the Profile Home ...


Application Links

An Application Link is what point applicants to your unique job application. Each Application Link is assigned when you set up your Profile Home Page and is specific to your single company and profile. It normally appears as an &...


Application Status Sets

CDLSuite offers eight default applications status labels that you can apply to applicants as they move through the hiring process. You can sort the application set as ...


Auto Send

Auto Send refers to how a custom form will be delivered to applicants. In Custom Form Builder, CDLSuite offers you ...


Ban the Box

The Ban the Box law requires employers to remove the check box on hiring applications that asks about an applicant’s criminal record. ...


Carrier Codes

The Carrier Code is a unique numeric code assigned to you when you establish your employer profile. Listed on your Profile Home Page, it gives applicants a convenient way to find you during the application process. ...


Categories

The Category feature allows you to categorize incoming driver applications into groups based on any common elements (keywords) that you select. By placing a single keyword in the Category column you are associating that keyword with the application ...


Category Links

Category Links are application links that are associated with a keyword. Applicants who click on a Category Link are completing an application that is automatically associated with the ...


Consent Forms

CDLSuite Consent Forms are optional forms added to your application. These forms include, for example, requests for additional information from previous employers and education-related questions, as well as disclosure and authorization information. Consent Forms are added when an ...


Custom Form Builder

The Custom Form Builder allows you to transition your current paper forms to online forms that can be completed and signed from any device. The forms can be built ...


Custom Questions

The Custom Question feature allows you to enhance your application form with questions which require specific types of answers. You have a number of options for answers such as free-form, two-part, radio button and multiple choice. You ...


Custom Reports

The CDLSuite Custom Reports module allows you to easily run historical reports on Leads, Hires, Applicants, and QuickSend. Custom Reports gives you the ability to create and save an unlimited number of reports that display the data ...


Custom Titles

The default title at the top-center of the application is "Application For Employment". You may prefer to create a Custom Title. For example, some carriers who use Owner-Operators prefer not the use the word "Employment" ...


Direct Faxing

The Direct Faxing feature allows you to fax past employer forms directly from an applicant's record to a specific former employer. As part of CDLSuite’...


Document Manager

The Document Manager feature allows you one convenient spot to sort, store and manage all forms and reports pertaining to an applicant.


Document Routing

Document Routing is a CDLSuite option to automatically direct, place and monitor your employee files in one central location. This feature can be accessed under the ...


Embed Function

The Embed Function allows you to add the CDLSuite application directly into your website, personalizing the look and feel of your company brand. We provide you with a snippet of code that you paste onto a ...


FileView

The CDLSuite FileView feature offers a concise look at each of the employment forms provided to a candidate for completion during and after hiring. This option ...


Fillable Forms

Fillable Forms allows you to open a form, enter information, and submit it back all on your computer, smartphone or tablet. This feature eliminates paper communication between your staff and past employers when additional info is needed.


Folders

Folders represent the tabs in your Driver Files system. All folders contain sub-folders which monitor the status of individual documents. CDLSuite provides default folders and sub-folders ...


Gap Detection

You have to option of activating the Gap Detection function when you establish your employer profile. Gap Detection allows applicants to enter information and save their file but prevents them from submitting the application until a full ten years ...


Hires

Hires are employees for whom you wish to create and maintain a Driver File, Personnel File or both. Hire records are created by clicking "Create File" under "Status" on the Applicants tab of ...


Leads

Leads are prospective candidates who have not yet completed a full application. A Lead record is created each time a prospective candidate completes a QuickApp, or alternatively when a recruiter creates a Lead record in the Leads tab on ...


Next-Actions

CDLSuite's Next-Actions allow you to inform your entire team of important actions that are scheduled and when they are to occur. You can track and ...


Notifications

The Notification tab shows what documents have been uploaded by the driver (Inbox), what documents are due to expire (Expirations), and what documents are missing (Missing). Missing documents are determined based on the Folder Setup page, where you created ...


QuickApp

The QuickApp is used for the purpose of capturing minimal contact information on potential applicants. QuickApps are best used for the purpose of organizing and pursuing potential applicants. They contain 12 standard questions by default. Users who subscribe to a ...


QuickSend

QuickSend allows you to send your application link to drivers by email or text message, as soon as while you have them on the phone. This mini-app stays open on your desk-top or mobile device at all times. Applicants ...


QuickView

CDLSuite’s QuickView feature allows you to see a candidate’s basic information at a glance, without opening his/her full application. Info shown includes name, address, CDLs and endorsements. It can be accessed by going to ...


Rollup Lists

Rollup Lists allow users to categorize applicants with similar characteristics within a particular group. You can create an unlimited number of Rollup Lists which you ...


Skills Grid

The Skills Grid is the portion of the application in which applicants include a basic general history of their years of experience, for example flatbed, dump, CDL-B and tanker.


Staff Forms

Staff Forms are  internal forms that are partially fillable online by the applicant. In many cases the applicant starts the form by adding his/her personal data, such as name, address, SSN, driver’s license number, and ...


Sub-folders

The CDLSuite Driver Files feature uses sub-folders to monitor the status of individual forms and documents. While the system allows you to put more than one form or document into a sub-folder, it is recommended to create a sub-folder ...


Tracking Codes

Tracking Codes provide a quick reference to any codes from other sites where your application link is posted, such as Google, Facebook, or Statcounter. CDLSuite allows you to add your own snippet of code within ...


Two-Way Texting

CDLSuite's two-way texting module allows you to exchange SMS text messages with Leads, Applicants, and current employees. The feature offers multiple ways to send, receive, and ...


User Permissions

Establishing User Permissions allows other users to access your account to view and change various documents, from applications to employment forms to Custom Reports.


Vanity Links

A Vanity Link is a personalized version of your default Application Link. It can be created and used in addition to the Application Link. To add a&...


View Applicant Page

The View Applicants page allows you to see your Leads, Applicants and Hires. You have the ...


View Leads

Leads are prospective candidates who have not yet completed a full application. A Lead record is created each time a prospective candidate completes a QuickApp. Alternatively, you can create a Lead record in on behalf of a prospective ...


Visual Work History

Visual Work History allows you to easily assess an applicant’s past experience in one glance. This feature gives a chronological history of the applicant's driving jobs, non-driving jobs, start dates, end dates, overlapping employers, ...